File Supply Guidelines

How to supply your files

Getting the technical details right can be tricky. Here you’ll find some tools to assist you.

The following file supply guidelines are provided to help prepare artwork for submission to PCL Waikato Print. It is important to prepare your documents correctly as this will minimise some of the common problems that can occur when printing digital files.

These guidelines are not exhaustive or fail safe. For additional assistance please call our administration team on 07 838 4302.

File Supply Guidelines Hot To Supply

File Checklist

  • Resolution

Make sure all of your images are at least 300 dpi (dots-per-inch). If your images are at a lower resolution, they may print blurry and pixelated.

  • File Size

Check that your file is set up for the correct size. If you’re printing at A4 size, your file should be 297 x 210mm.

  • Page Numbers

Make sure page numbers are correct – in order and on the correct side.

  • CMYK

Whenever possible, ensure you are using CMYK colour space for optimal colour output. Our equipment can make this conversion for you in most cases, but to ensure the best output, send your files in CMYK.

  • Fonts

When possible, send your pdf document with outlined fonts, or flattened. If you are sending a Word Doc, Publisher, Illustrator, Photoshop or InDesign File, it is important to also send us any font files we might need.

  • Bleed

If images or colours bleed, be sure to include 3mm of bleed on all sides. Your project needs bleed if the print needs to extend to the edge of the project/page (e.g. no white border).

  • Safe Zone

Make sure your content isn’t less than 3mm away from the trim (edge of the page) otherwise you risk your content being cut off. 

  • Spell Check

Be sure to run spell check before converting your file. It is always a good idea to have a second (or third) pair of eyes proofread your project.

  • File Type

For best results, send your file as a print-ready pdf (Portable Document File). PDF is an ideal format for print documents as they will most accurately reflect the printed outcome. Depending on the software you are using to create your file, you can usually convert your file by looking for something that says “Save As” or “Export As” and setting the outputted file type to pdf. 

Ready to submit for printing?